Job Posting – Digital Archivist, Yukon Archives, Whitehorse, Yukon

The Yukon Archives has a challenging and rewarding career opportunity for candidates interested in applying their in-depth technical knowledge and archival expertise to develop, implement and manage a program for acquiring, preserving and providing access to the territory’s digital documentary heritage.

 The Yukon Archives is a program of the Government of Yukon, one of Canada’s top 100 employers, recognized for its fantastic health and leave benefits, community involvement, opportunities for training and skills development, and more.

 The Archives is located in Whitehorse, Yukon’s capital. Whitehorse is known as “The Wilderness City” and offers amazing year-round cultural and recreational activities; great shops, restaurants and facilities; and affordable air access to Vancouver, Victoria, Calgary, Edmonton, Yellowknife and Ottawa.

 Please view the job ad on the Government of Yukon Public Service Commission’s website.

For more information on the position please contact Territorial Archivist David Schlosser.

Job Posting – Manager, Records Governance, Maple Leaf Foods

MANAGER, RECORDS GOVERNANCE

Considering a Career at Maple Leaf Foods?

Maple Leaf Foods is Canada’s leading consumer-packaged protein company, headquartered in
Toronto, Ontario. We make high-quality, great tasting, nutritious and innovative food products under leading brands including Maple Leaf®, Maple Leaf Prime®, Maple Leaf Natural Selections®, Schneiders®, Schneiders Country Naturals® and Mina™. Our Company employs approximately 11,000 people in its operations across Canada and exports to more than 20 global markets including the U.S. and Asia.

Our people are passionate about the work they do and the products we make. As we move forward, we are determined to leverage their integrity and passion to continue to build a high-performing, values-based company enabled by high-performing, motivated and talented people.
POSITION SUMMARY:
Articulates and implements the organization’s vision for the records and information governance program.

Manages all strategic and tactical aspects of the program such as enabling business processes to be able to have the right information at the right time in the right format for the right people.

Tactical aspects include retention/disposition schedules, letters of understanding for records during divestitures, legal holds, records liaison relationship-building, inventory management, processes for decommissioning projects, program audits and corporate archives.

Ensures company information is appraised and scheduled by retention periods based upon legal and business requirements and disposed securely at end of lifecycle.

Serves as the principal advisor to senior executive management concerning records and information governance policies and practices and serves on RIM committee.

Develops training and communications to promote awareness and compliance by the employees.

RESPONSIBILITIES:

  • Works closely with Information Solutions (IS) and business stakeholders to evaluate and recommend information management governance solutions.
  • Frequent contact across all functional groups for successful records and information governance program support.
  • External contacts include vendors, potential suppliers, and peers to maintain knowledge base for use within the organization.
  • Professional memberships in Association of Records Managers and Administrators, Institute for Certified Records Managers, Association for Information and Image Management

For more information, please access the job posting here.

 

Press Release – ARMA International Educational Foundation, 2018 Graduate Scholarships

PRESS RELEASE

 2018 GRADUATE SCHOLARSHIPS

Palmyra, NJ (1-8-2018)   – We are pleased to announce that scholarships are now available to aspiring information management professionals currently enrolled in accredited graduate-level education programs.

The scholarships range from US$ 1,000 to 3,000.

The application deadline is March 30, 2018 at midnight (EST).

For more information on the scholarships and the application process, please visit:

http://armaedfoundation.org/scholarship-program/

We invite you to follow us on social media

http://armaedfoundation.org

 

Job Posting – Document Control Administrator, University of Toronto

Document Control Administrator

Come and join one of Canada’s Top 100 employers and work where the world comes to learn. A history of innovation and international academic excellence, a wide range of careers and a diverse environment make the University Toronto the place to be.

Our Project Management office is currently recruiting for a Document Control Administrator to develop, implement and maintain records and information systems for our Project Management team who manages and oversees all major construction and renovation projects for all three campuses at the University of Toronto. This newly created position is an excellent opportunity for an individual with records, information management and document control experience, and who has a thorough knowledge of records management principles and procedures. If you have demonstrated competence in these areas, this is the job for you!

What you’ll do:

The successful incumbent will be responsible for the accurate management and maintenance, control and security of project related documents for Project Management, University, Planning, Design & Construction. The incumbent’s primary role and responsibility is to take the steps necessary to facilitate the execution of project related contracts and to catalogue and inventory Project Management’s organizational records, both in paper and digital formats.

As the Document Control Administrator, the incumbent will ensure that record retention policies are followed, documents are safeguarded and documents and data is easily retrievable. It is essential that the incumbent ensure that as new laws, University policies and guidelines are initiated, that the Administrative Manager be kept abreast of how upcoming changes will impact the department’s Document Control File Plan and make changes as appropriate.

The Document Control Administrator will develop and maintain Word and Adobe templates, prepares statistical reports/analysis on relevant activities, including contract execution timelines and requests for documents.

How you qualify:

Education:

Undergraduate degree in Business Administration, Information Technology, Library Science or a similar, relevant discipline with  training in records and information management or an equivalent combination of education and experience.  CRM designation (Certified Records Management) is an asset.

Experience:

Minimum of three years of relevant experience with records, information management and document control.  Thorough knowledge of records management principles and procedures. Demonstrated competence in developing, implementing and maintaining records and information systems.  Experience implementing retention schedule as applied to all media, including electronic records.  Experience working with legal and confidential documents and other critical records as assets.  Experience working with construction documents is highly desired.

Other:

Demonstrated competence using, Access, MS Office, Excel, PowerPoint.  Experience creating templates in MS Word and Adobe.  Familiarity with document imaging systems and/or scanning software required.  Be physically able to lift and carry file boxes up to a weight of 10 kgs.  Excellent time management, organizational, planning, decision making and collaboration skills are required.  Results and service-oriented attitude with special attention to responding in a timely fashion, with accuracy and attention to detail.  Strong interpersonal and communication skills, ability to use tact and sound judgement in all activities and be able to interact with various stakeholders.  Ability to manage and follow-up on multiple projects.   Basic understanding of architectural/engineering, procurement, construction and commissioning documents.

Appointment Type: Budget – Continuing

Schedule: Full-time

Pay Scale Group and Hiring Rate: USW Pay Band 10 — $58,583 with an annual step progression to a maximum of $74,916.

Job Posting Deadline: Jan 25, 2018, 11:59:00 PM

Please apply directly on our careers site: https://utoronto.taleo.net/careersection/10000/jobdetail.ftl?job=1701936&tz=GMT-05%3A00

The University of Toronto is strongly committed to diversity within its community and especially welcomes applications from racialized persons / persons of colour, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ persons, and others who may contribute to the further diversification of ideas.

 As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Job Posting – Records Analyst, Region of Durham

RECORDS ANALYST, Job ID#9162

Reporting to the Manager, Records and Information Management-Legislative Services, the incumbent will:

  • Manage comprehensive departmental information management projects while ensuring compliance with the Corporate Classification Scheme and the Region’s Records Retention By-law
  • Conduct research and assess records for their legal, administrative, operational and archival value in order to determine record retention periods
  • Develop and maintain Records and Information Management (RIM) departmental policies and procedures
  • Perform procedural analysis (work flow) within RIM departmental projects
  • Prepare project plans, including statistical and status reports, on the progress of project initiatives
  • Provide consulting services on various RIM initiatives including assisting organizational groups on measures to protect the confidentiality of personally identifiable information
  • Develop information management policies and guidelines and implement within the organization
  • Research, develop, coordinate and implement security and recovery initiatives to ensure information is protected and accessible
  • Coordinate requests for information under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and Personal Health Information Protection Act (PHIPA)
  • Create, revise and deliver training programs on information management best practices, access and privacy and records and information management software

The successful applicant will possess:

  • A post-secondary diploma in Records and Information Management, Library Sciences, Archival Studies or equivalent
  • A minimum of 2 years related experience in records and information management, experience with and proven knowledge of MS Office applications and project management and records management software
  • Demonstrated experience in project management and familiarity with project management methodologies, business process analysis and re-engineering and workflow analysis, knowledge of and demonstrated ability in information analysis and research methodologies, sound knowledge of government guidelines and legislation, in particular MFIPPA and PHIPA, technical, industry and professional records and information management standards, including national and international standards (e.g. ISO 15489), familiarity with training methodologies
  • Demonstrated negotiation and consultative skills, excellent interpersonal and communication skills, proven analytical and problem solving skills, exceptional attention to detail, and ability to work independently as well as a part of a team

To learn more about this opportunity, apply directly to Job ID 9162 no later than January 7, 2018 at www.durham.ca

We thank all applicants; however, only those to be considered for an interview will be contacted.

 An Equal Opportunity Employer