Job Posting – Information Governance/Electronic Records Specialist, Osler, Hoskin & Harcourt LLP

Information Governance/Electronic Records Specialist

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our over 400 lawyers are based in offices in Toronto, Montréal, Ottawa, Calgary, Vancouver and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to begin a career or carve out a new path.

Osler is currently recruiting for an Information Governance/Electronic Records Specialist to join Osler’s Conflicts & Records Management group. The Information Governance/Electronic Records Specialist will be responsible for leading the development of processes, work practices, training, controls and technology improvements to effectively manage client matter information and records in support of the Firms operational needs and Records Management strategy.


Save the Date – 2017 Annual General Meeting, Toronto Chapter

The ARMA Toronto Board of Directors’ Annual General Meeting will be held on Wednesday June 28, 2017 commencing at 4:30 pm, at The Elephant & Castle Pub and Restaurant — 378 Yonge St., Toronto, ON  M5B 1S6, (SW corner Gerrard St. & Yonge). 

Closest subway station – College Station (walk south)

We look forward to seeing you there!

Job Posting – Records Analyst, Lac La Biche County


Records Analyst Full-Time Permanent Position

Under the direction of the Records Management Coordinator, the Records Analyst is responsible for performing complex analytical or interpretive tasks and will apply technical skills with minimum supervision. This position is responsible for providing customer service for the organization including requests for information, analysis, and Records and Information Management (RIM) services to meet business objectives. In addition, this position will perform other duties as assigned by the Records Management Coordinator and the Manager of Legislative Services.


Job Posting – Conflicts Coordinator, Fasken Martineau


is a leading international business law and litigation firm. Our firm’s 700 lawyers are located across offices in Vancouver, Calgary, Toronto, Ottawa, Montréal, Québec City, London and Johannesburg. Providing strategic and thoughtful advice in all areas of business law, our broad range of clients include close to half of the Fortune 100 companies, as well as corporate clients, government agencies, regulatory authorities, non-profit bodies and individuals.

We are a high-achieving, professional, entrepreneurial, team-oriented, and friendly place to work. We are committed to diversity and inclusion, and offer a welcoming environment for all people. While we are here to service our clients and are a deadline-driven industry, we look to be innovative, and there are opportunities to participate in initiatives which make a difference in our firm and community as well as to attend Firm social events.

Achieve excellence doing work that’s challenging and rewarding, with people you’ll like working with, in an environment that’s welcoming, supportive, entrepreneurial and innovative, where you’re a valued contributor, not just an employee. For additional information about the firm or this position, please visit our website at


Job Summary

The successful candidate will perform various administrative functions related to conflicts checking and the conflicts resolution process. In particular the role involves providing administrative support to lawyers performing the required conflicts checks for new business intake and lateral hires. Ensuring the required stages of the conflicts process are completed prior to file opening, assisting the Regional Conflicts Partner in relation to the performance of the conflicts process and performing the administrative functions for the creation and maintenance of ethical walls are all major aspects of this role.

Hours of work are from 10 am to 6 pm. Occasional pre-authorized overtime may be required to meet client needs.


Job Posting – Records Management Coordinator, City of Peterborough

Job Description:

Develop, implement, monitor and maintain a Corporate Records Management System. Lead the implementation of the Corporation’s Electronic Management System. Maintain and ensure application of the City’s Records Retention By-law. Monitor new regulations and practices regarding records management and make recommendations for changes to the City’s policies, procedures and practices.


For more information, click on the following link: Records Management Coordinator

Job Posting – ECM Business Analyst, York Region

Progressive. Collaborative. Accountable.

Draw on your passion. Shape our community.

Progressive and collaborative, with a clear, long-term vision. We value employees’ contributions and inspire excellence. We are driven by a desire to help shape and serve the growing community in which we live and work.

Enterprise Content Management Business Analyst #19994 (2)

Corporate Services Department

Office of the Regional Clerk

Location: Newmarket, Ontario. This is a Union position.

Scheduled Weekly Hours: 35; Scheduled Shifts: 0830 – 1630

Temporary Full-Time, Approx. 9 months, Salary $42.38 – $46.07 per hour

Reporting to the Supervisor, IAM Business Solutions, is responsible for implementing and supporting projects related to Enterprise Content Management (ECM) (e.g. eDOCS); gathering, documenting and confirming user Department requirements; ensuring consistency with corporate policies, standards and best practices in Information Management (IM); and conducting business process analysis to support efficiency improvements through the application of an ECM solution to manage the Region’s information.


  • Successful completion of a Community College Diploma in Records and Information Management, Library and Information Science or related field or approved equivalent combination of education and experience.

  • Minimum five (5) years demonstrated experience in Records and Information Management, the application of Electronic Content Management Systems and experience or training in business process analysis and re-engineering and workflow analysis

  • Experience in project management and change management processes.

  • Sound knowledge of Enterprise Content Management Solutions (e.g. eDOCS) or Records and Information Management Systems that include retention scheduling.

  • Knowledge of current trends and changes in records and information management, email management and electronic document management industry.

  • Understanding of records and information management principles and practices, legislation and retention and compliance implications.

  • Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self-management, accountability, flexibility and adaptability.

  • Analytical, problem-solving and decision-making skills to identify needs, initiate, organize, coordinate and manage projects.

  • Strong communication and consultation skills to determine requirements from users and to negotiate final outcome, and to train and make presentations to varied audiences.

  • Computer literacy with MS Office software applications.

  • Ability to formulate and implement quality improvement and change management processes.

  • Ability to travel to off site locations in a timely and efficient manner, as required.

  • Ability to work outside regular business hours, as required.

Please apply on-line at by April 3, 2017, quoting competition #19994. We thank all candidates for their interest, however, only those selected for an interview will be contacted. For additional information on The Regional Municipality of York, please visit the above-mentioned website.